Bookkeeping
without the accountant-speak.
Invoices, bills, expenses, progress billing and retainage in plain language — built for contractors, not accountants.
Progress billing & SOV
Bill percent complete against a schedule of values.
Retainage handled
Holdbacks tracked and released at the end.
Quote to cash
Approved estimates become invoices in one click.
Video tutorials
See Book Keeping in action
Book Keeping Module
Single-entry bookkeeping for trade contractors: manage progress billing, generate AIA-style Schedule of Values (SOV), track invoices, log expenses, and reconcile bank feeds.
Feature 01
Invoice & Payment Tracking
All client invoices appear automatically.
Feature 02
Supplier Bills & Payables
Every purchase order received becomes a bill.
Feature 03
Tax Summary & Easy Exports
One-click tax summary by date range: taxes collected, taxes paid, sorted by tax code.
How it works
Up and running in 4 steps
Open Book Keeping and click the Invoices tab.
You'll see a plain list of every invoice you've sent — client name, invoice number, total amount, amount paid, balance…
Invoices shown in orange are past 30 days.
Click any invoice row to see the full details — what was charged, any taxes, and a history of payments already received.
Built for businesses like yours
Try Book Keeping free for 30 days.
No credit card · every module included · cancel anytime
TrueScope's Book Keeping module uses single-entry accounting — the simplest form of financial tracking that exists. There's no debits-and-credits, no chart of accounts to set up, no accounting jargon to decipher. Every transaction is recorded once, in plain language: money came in, or money went out. That's it.
Every invoice you send through TrueScope automatically shows up in Book Keeping as money owed to you. When a client pays, you log the payment — amount, date, method — and the record is updated. On the supplier side, every purchase order you receive shows up as a bill you need to pay. When you pay it, you log it, and it's done. No matching, no journal entries, no reconciliation runs.
Expenses — fuel, tools, subcontractors, materials — flow in automatically from your projects and service calls, or you can add them manually in seconds. You always know exactly what you've spent, on which job, and on what. The Tax Summary tab gives you one simple number: how much tax you collected and how much you paid, sorted by tax code and ready to hand to your accountant.
Most small businesses work with an accountant a few times a year. TrueScope makes that handoff effortless — export your income, expenses, tax summary, or invoice history at any time in a clean spreadsheet or PDF. Your accountant gets exactly what they need with zero back-and-forth.
- No accounting experience needed — if you can fill in a simple form, you can track your finances in Book Keeping.
- Single-entry simplicity: every transaction is recorded once, in plain language, with no double-entry rules or journal entries to learn.
- See exactly who owes you money and for how long — overdue invoices are flagged at 30, 60, and 90 days so nothing slips through.
- Know every bill you still need to pay before it becomes a problem — all supplier orders show their outstanding balance at a glance.
- All expenses from jobs, service calls, and purchases flow in automatically — your financial picture stays current without manual data entry.
- Export a clean tax summary or full income-and-expense report at any time — hand it to your accountant and you're done.
Invoices — Getting Paid by Clients
- Open Book Keeping and click the Invoices tab.
- You'll see a plain list of every invoice you've sent — client name, invoice number, total amount, amount paid, balance still owing, and how many days since it was sent.
- Invoices shown in orange are past 30 days. Red means past 60 days. These are the ones to chase first.
- Click any invoice row to see the full details — what was charged, any taxes, and a history of payments already received.
- When a client pays you, click 'Receive Payment' on their invoice row.
- Enter the amount they paid, how they paid (cheque, e-transfer, cash, credit card), and the date you received it.
- Click Confirm. The invoice balance updates immediately. If it's fully paid, it moves to the Paid section.
- Tip: You never need to create invoices here — they're generated automatically when you complete a Sales Order or close a Service Call. Just log the payments as they come in.
Supplier Bills — What You Owe Your Vendors
- Click the Open Purchase Orders tab to see everything you still owe your suppliers.
- Each row shows the supplier name, PO number, total invoice amount, what you've paid so far, and what's still owing.
- Filter between Unpaid, Partially Paid, and Fully Settled using the buttons at the top.
- When you're ready to pay a supplier, click 'Pay Vendor' on their row.
- Enter the amount you're paying — the full balance or a partial payment if you're paying in stages.
- Enter the supplier's invoice number (from the paper bill they sent you), the date you're paying, and which bank account the money is coming from.
- Click Confirm Payment. Done. The bill updates to show the new balance.
- Tip: Partial payments are fine — the remaining balance stays visible on the open bills list until it's fully cleared.
Expenses — Where Your Money Is Going
- Click the Review Expenses tab to see a complete list of everything spent across all active jobs.
- Each line shows the amount, date, category (materials, fuel, labour, subcontractor, etc.), which job it belongs to, and who logged it.
- Use the date filter to see expenses for a specific month or quarter.
- If you spot an entry that looks wrong, flag it for your team to review.
- To add a one-off expense that wasn't attached to a job, click 'Add Expense' — enter the amount, date, category, and a short note.
- Export the full list at any time — hand it to your accountant and they have everything they need.
- Tip: Most expenses come in automatically from Projects and Service Calls. You rarely need to add them manually.
Tax Summary — Ready for Your Accountant
- Click the Tax Ledger tab.
- Set the date range for the period you need — monthly, quarterly, or the full year.
- The summary shows each tax code (e.g. GST 5%, HST 13%) with two numbers: how much tax you collected from customers, and how much tax you paid to suppliers.
- The difference between those two numbers is typically what you owe the government — your accountant confirms the final amount.
- Click Export to download as a spreadsheet or PDF. Email it to your accountant and you're done.
- Tip: You don't need to calculate anything yourself. The numbers come from your invoices and purchase orders automatically.
Accountant Handoff — Exports & API Access
- To export your records, go to any tab in Book Keeping and click the Export button to download a spreadsheet or PDF.
- You can export: invoice history, payment log, expense list, supplier bills, or the full tax summary — whatever your accountant asks for.
- For accountants who want direct access, share an API key from Settings → Developer → API Key.
- With API access your accountant can pull your data on any schedule — monthly, quarterly, or whenever they're preparing your filings.
- Tip: Most small business accountants only need your income total, expense total, and tax summary each quarter — all three are one click away in Book Keeping.